Requesting Certificates

Requesting Certificates(School of Science and Technology)

Alumni and current students of School of Science and Technology can order certificates such as an official transcript or a degree certificate by completing the below mentioned procedures.

List of certificates and fees

Certificates Applicant Fees
Japanese
(yen)
English
(yen)
 Certificate of Enrollment
Current student
 
 
 200  300
 Certificate of Expected graduation  200  300
 On-course Transcript  200  300
 Transcript for Graduate  Alumni
 
 300  400
 Certificate of Gratudation  300  400
 Certificate of withdrawal / expulsion  Those who withdrew / were expelled  300  400
 Certificate of period of enrollment  Former students  300  400
 Certificate of Master / Doctoral Degree  Alumni  300  400

Current Students

・Certificates for current students can be issued by automated certificate-issuing machines.
・Automated certificate-issuing machines are available at each campus.
・Student ID card is required to use the machine.

Operating hours of the certificate-issuing machines

Weekday 9:00~19:30
Saturday 9:00~14:00

*The operating hours change during the summer and winter vacations.


Alumni / Former Students

Certificates can be ordered by the following two ways.
1. Order at the School of Science and Technology (SST) Office
2. Order by post

【Note】
*Orders(Requests) by email, telephone and FAX cannot be accepted.
*If you have changed your name after graduation and need a certificate with the new name, an official document of Family Register issued within 3 months at the time of your order is required.
Order at SST Office

Required items
① Issuing fee
② A valid photo identification such as passport, driver’s license, or residence card
If there is no valid photo identification, please bring two types of identity documents. (ex: Health Insurance Card and a resident card)
If you need a certificate in English, it is recommended to bring your passport to confirm the spelling of your name.

【Note】
*Orders can only be accepted in Ikuta Campus.
*Those who graduated from I-AUD and Frontier Sciences and Innovation Program after March 2014 can order Certificate of Graduation and transcript at Nakano campus office. Orders for other certificates can only be accepted in Ikuta Campus.
*Issuing are normally processed within 15 minutes, however, the time may differ according to the type of certificates and/or number of orders. Please allow enough time for your order.

 

Order by Mail

Please mail the following four items to SST Office.
①Certificate Request Form (click here for designated form)

②Issuing Fee
Please mail a postal money order (issued within 3 months at the post office) for the exact amount of fees. Please do not fill in back sides of the postal money order.
Fees can also be paid in cash by registered mail.

③Copy of a valid photo identification such as passport, driver’s license, or residence card
If there are no photo identification, please mail two documentations of identification. (ex: Health Insurance Card and a resident card)
If you need a certificate in English, it is recommended to bring your passport to confirm the spelling of your name.

④A Return envelope
Please write your name and mailing address and put stamps for necessary postage rates on the envelope. If you order from overseas and there is no attorney in Japan, please enclose International Reply Coupon (IRC translate into 130 yen for one sheet) for necessary postage rates and an envelope with your name and mailing address on it.

★If you order certificates through your attorney, proxy statement and his/her valid photo identification are required in addition to above documents

⑤POWER OF ATTORNEY
There is no designated form, however, please make sure to have all of the following information in the power of attorney. (click here for designated) The statement must be original – copies cannot be accepted. Your signature and personal seal are also required.
a) The attorney’s name, home address, telephone number and date of birth
b) Specify the matters which the attorney is given an authority to do
→Specific reasons why the attorney is in charge.
c) Date when the proxy statement is written
d) Your signature (hand written), personal seal, current address, date of birth, graduation date, department which you graduated from, and contact telephone number.

⑥Attorney’s valid one photo identification (Send a copy if ordering certificates by mail.)
 

Contact Information

School of Science and Technology Office
TEL +81-(0)44-934-7564
[Office Hour] Monday-Friday 8:30-16:30, Saturday 8:30-12:00
*Closed on Sundays, national holidays without classes, and university holidays.
FAX +81-(0)44-934-7901
E-mail sst■mics.meiji.ac.jp (Please replace ■ with @

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