Measures to Prevent the Spread of Infection and Restrictions on Entry to the Campus under Activity Restriction Guidelines (Level 2) (Data collection version updated on October 7)

Oct. 07, 2020

[Main updates (As of October 7)]
*The limit on the number of people who can use a laboratory will be changed from 7 to 10.
(The guidelines for research activities have also been updated.) ※Effective October 12
*The limit on the number of people who can rent facilities will be changed from 30 to 50. ※Effective October 12
*The “Museum” and “AKU YOU Memorial Museum” have been added to the facilities for student use.

Students, faculty members, graduates and visitors

Meiji University


Measures to Prevent the Spread of Infection and Restrictions on Entry to the Campus under Activity Restriction Guidelines (Level 2) (Data collection version updated on October 7)


In response to the spread of infection, Activity Restriction Guidelines have been designated at "Level 2" since July 1. The university has imposed restrictions on educational and research activities as well as on entry to the campus.
Regarding Fall Semester, Activity Restriction Guidelines was designated as "Level 2".
Face-to-face classes in Fall Semester will also be held as planned. (Please check the information announced from the office of each school for applicable classes.)
When face-to-face classes are held, maximum attention will be paid to the prevention of infection among students who wish to participate in face-to-face classes, and online classes will be distributed to students who cannot or do not wish to participate in face-to-face classes.
Classes that are not scheduled to be conducted face-to-face in Fall Semester will be conducted only by the online, as with Spring Semester.
Since the health of students and faculty members is our top priority, we will continue to comprehensively examine the spread of infection whilst also examining the policies of the government and prefectures, and if the spread of infection continues, the activity restriction level may be raised again.
Information will be provided through HP, Oh-o! Meiji! and other means.
We apologize for any inconvenience and ask for your cooperation.

■Meiji University Activity Restriction Guidelines.
https://www.meiji.ac.jp/koho/natural-disaster/6t5h7p000032pt0n-att/a1591842626747.pdf

I. Activities

1. Classes and educational activities
Face-to-face classes scheduled in Fall Semester will also be held as planned. (Please check the information announced by the office of each school for applicable classes.)
When face-to-face classes are held, maximum attention will be paid to the prevention of infection among students who wish to participate in face-to-face classes, and online classes will be distributed to students who cannot or do not wish to participate in face-to-face classes.
Classes that are not scheduled to be conducted face-to-face in Fall Semester will be conducted only by the online, as with Spring Semester.
■About Fall Semester Classes
http://www.meiji.ac.jp/cip/english/about/news/2020/enjsp3000000go72.html

2. Research activities
In order to prevent the spread of infection, it is possible to conduct research activities in the university facilities with due consideration to the research environment, such as wearing masks and limiting the number of people in the laboratory.
However, when you use laboratory, the number of students is restricted a maximum of 10 students for each laboratory and sufficient interpersonal distance (1 m minimum) is required. 
When conducting research activities, be sure to check the following guidelines. In principle, participation in and sponsorship of research meetings such as academic conferences are prohibited.
■Guidelines for Resuming Research Activities
https://www.meiji.ac.jp/koho/natural-disaster/6t5h7p000032pt0n-att/a1591842638402.pdf

3. Extracurricular activities
In principle, such activities are prohibited. However, some activities may be permitted by the university.

4. Counter services (Office)
In principle, please use the following special inquiry form if you need help from the administration. If you need to visit any of the offices, be sure to obtain permission from the office you are visiting before entering the campus.
■Contact Form
https://www.meiji.ac.jp/koho/natural-disaster/form.html

[Automatic certificate issuing machines]
Please check below for the operation schedule for automatic certificate issuing machines. Please note that depending on the campus, operating times may be changed or the number of units may be reduced. We also accept applications by mail. To reduce the risk of infection, please apply by mail whenever possible.
*Graduates are not allowed to use the automatic certificate issuing machines. Please apply by mail.
■For handling of certificate issuing services, please check the site below:
https://www.meiji.ac.jp/cip/english/about/news/2020/enjsp3000000hel1.html

5. Facility Lending:
As a general rule, facilities are available to rent but are limited to Meiji University faculty members. Up to a maximum of 50 people may be allowed to use each classroom, conference room, or other facility for educational and research purposes. The lending procedure will be the same as usual.
When using any facility, please make sure that the number of people using it is less than half of the capacity. This will ensure that users have sufficient space between them. It is vital to allow for optimum ventilation and responsible social distancing.
No lending of facilities to those outside Meiji University will be made until the Activity Restriction Guidelines level reaches 0.

6. Meetings within the university
Face-to-face meetings are allowed. However, to prevent the spread of infection, whenever possible, use messaging or have meetings online.

II. Measures to prevent infection
1 Measures to prevent the spread of infection at the University

To ensure safe use of facilities and equipment, measures focusing on cleaning and disinfection work, ventilation enhancement, and splash prevention are being undertaken. Details of these measures may change depending on the future situation.
■Measures to prevent the spread of infection at Meiji University
https://www.meiji.ac.jp/koho/natural-disaster/6t5h7p000032pt0n-att/a1593502740366.pdf

(1) Cleaning and Disinfection

*Hand antiseptic solution is installed at the entrance of each building and inside buildings.
*Classrooms are cleaned after use, by the next day.
*Face guards, sterilization sheets, and detoxifying sprays are available in faculty rooms for use by teachers.
(2) Ventilation
*Air conditioning focuses on ventilation.
*In order to focus on ventilation, a comfortable environment in both temperature and humidity may not be achievable. We ask for your understanding.
*When face-to-face classes are held, for safety considerations, keep the doors, vents, windows, etc. open and cooperate in thoroughly ventilating after classes and during breaks.
(3) Prevention of splash
We have installed vinyl sheets and other materials to prevent splashing at office counters on campus.
(4) Use of open spaces, etc.
In order to prevent infection, you may not be allowed to use the benches and tables installed in the open spaces (common areas) of the university or the number of seats may be limited.
In principle, water coolers and hand dryers are no longer in use.
(5) Use of elevators and escalators
Because elevators tend to get crowded and airless, use the stairs and escalators as much as possible. When using an elevator or escalator, make sure that there is plenty of space between you and the next person.
*We regularly clean elevators and escalators, but we recommend that you wash your hands frequently after using them because lots of different people touch the buttons and handrails.

2 Cases where the person is identified as infected or a close contact by public health centers
(1) When students and faculty members are found to be infected
(Tested positive for the new coronavirus infection)
If you are found to have been infected with the new coronavirus, please contact your school office by telephone or use the Contact Form.
② Such students and faculty members are not allowed to enter the campus until they are permitted to do so by the responsible public health center (or medical institution).
③ After having recovered, please contact your school office by phone or use the contact form.
④ Students must submit the following form, "Certificate of infection and recovery" to their school office, etc. Please consult with your school office about how to deal with your absence from class.
■Contact Form
https://www.meiji.ac.jp/koho/natural-disaster/form.html
■Certificate of infection and recovery
https://www.meiji.ac.jp/campus/medical-certificate/absense.html
(2) When a student or faculty member is identified as a close contact by a public health center, etc.
If you are found to be a close contact, please contact your school office by telephone or use the contact form.
② Students, faculty and staff are not allowed to enter the campus.
The period of suspension is 14 days, counting from the date of the last close contact with the infected person.
You will not be able to enter the campus during this period.
*Even if you test negative for the new coronavirus infection, the suspension period cannot be shortened.
*Regardless of the above suspension period, if you get the adding instructions will be issued by the public health center (or the medical institution in charge), you should not enter the university campus during that period.
③ After 14 days, call the office to which you belong or use the school’s contact form.
Please consult your school office about how to deal with absence from class.

3 What students or faculty members should do when they are not feeling well:
(1) If a student or faculty member is examined for the new coronavirus infection

① If you are tested for the new coronavirus at a medical institution, please contact your school office by phone or use the contact form.
② In such cases students, faculty and staff are not allowed to enter the campus.
The period of suspension is 14 days calculated from the day of the examination for the new coronavirus infection.
You will not be able to enter the campus during this period.
*If you test negative for the new coronavirus infection, follow the instructions from the responsible public health center (or the medical institution).
③ After 14 days, call the office of the school to which you belong or use contact form.
Please consult with your school office about how to deal with absence from class.

(2) When students or faculty members have cold symptoms (Fever, cough, feeling sick, Impaired sense of smell and taste etc.)
① Only students and faculty/staff who don’t have these symptoms without taking medicine for at least 3 days can enter the campus.
② If these symptoms are observed within 2 to 3 days after entering the university campus, please contact the department office by phone or use the contact form.
*If symptoms persist for more than 4 days, the affected person should attend the "Consultation Center for Returnees and Contacts" etc.

4 Cases where a person living with a family member, etc. is identified as an infected person or a close contact person by a public health center, etc.
① In such cases, there is a possibility you are already infected, and from the perspective of preventing infection, such students and faculty members are not allowed to enter the campus.
The period of suspension is 14 days from the date of the last contact with the person living with you. You will not be able to enter the campus during this period.
*If a cohabitant is tested negative for a new coronavirus infection,
Follow the instructions from the responsible healthcare center (or the medical institution).
② If the student/faculty member is also identified as an infected person or a close contact person by a public health center, etc.,
Please respond as set out in 2 (1) or (2) above.
③ If the person living with the person has the symptoms of a cold as described in 3 (2) above, the person should take care of his/her own health, and refrain from entering the campus.

5 Measures to be taken in the event of infection
① When an infected person or a person in close contact informs the office, the department that receives the message will report it to the relevant people in charge, based on a predetermined system.
② The Emergency Headquarters will collect information on all cases in cooperation with any related departments.
③ An appropriate report will be sent to necessary organizations such as public health centers.
④ Consultations and coordination with relevant organizations will be made. The affected areas will be disinfected according to where the infected persons and close contacts have been. In addition, measures will be taken to close floors and buildings as appropriate.

6 Prevention of infection and health management
① When returning home from outside, wash your hands and gargle frequently before meals. Cough etiquette should be observed when coughing or sneezing (use a mask, tissue, handkerchief, or your sleeve to prevent splashing). In addition, everyone should try to prevent the spread of infection by avoiding crowds as much as possible.
② To boost your immune system, try to get enough sleep, eat a balanced diet, and exercise moderately.
③ If you experience symptoms of a cold such as a fever, rest at home without exerting yourself.
④ If physical symptoms persist, consult a medical institution immediately as you might have an infection.

7 International travel
(1) Going abroad

Please refrain from traveling to countries and regions designated by the Ministry of Foreign Affairs as Infectious Disease Risk Level 2. You are not permitted to visit Level 3 countries.
■Ministry of Foreign Affairs website
https://www.anzen.mofa.go.jp/
■Ministry of Education, Culture, Sports, Science and Technology website
https://www.mext.go.jp/a_menu/coronavirus/index.html

(2) Returning to Japan
Quarantine at airports has been strengthened after returning from overseas, so please follow the instructions of the officer in charge. In addition, please wait at the place designated by the quarantine station chief such as your home, etc., for 14 days from the date of entry, and do not use public transportation including when travelling from the airport.
Please note that those who do not have Japanese nationality may not be able to re-enter Japan if they come from an area where entry is denied.

■Ministry of Justice website
http://www.moj.go.jp/hisho/kouhou/hisho06_00099.html
■Ministry of Health, Labour and Welfare website
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html

III. Restrictions on Entry to Campus
1 Restrictions on Campus Entry
(1) Those who are permitted to enter campuses
① Students (Limited to those who have been given permission by the university in advance and those who have been approved to use some facilities by the university.)
② Faculty and staff members (Including Temporary Staff)
③ Contractors working on campus and visiting contractors.

(2) Facilities available to students
In principle, students are not allowed to enter the campus, but some university facilities are available. The method, and time of use, and the target users of each facility may differ from the normal situation. Please check each website for details.
People who are infected often have no symptoms and may unknowingly spread the infection to others. Therefore, to prevent infection, all students should return home as soon as possible after work has been completed and should refrain from attending parties or social gatherings.
As a Meiji University student please act responsibly in your daily life.

〇Library
■Library HP
https://www.meiji.ac.jp/library/news/2020/6t5h7p000034b70c.html
〇Media facilities (IT classrooms)
■Surugadai Campus
https://www.meiji.ac.jp/ksys/news/2020/6t5h7p0000347jcu-att/6t5h7p0000347jds.pdf
■Izumi Campus
https://www.meiji.ac.jp/wsys/6t5h7p0000347h0i.html
■Ikuta Campus
https://www.meiji.ac.jp/isys/news/2020/6t5h7p0000347ih5-att/6t5h7p0000347ikg.pdf
■Nakano Campus
https://www.meiji.ac.jp/nksd/news/2020/6t5h7p000034hg1s.html
〇Museum Library
■Surugadai Campus
https://www.meiji.ac.jp/museum/news/2020/6t5h7p000034m200.html
〇Museum
■Surugadai Campus
https://www.meiji.ac.jp/museum/news/2020/6t5h7p000039w5hs.html
〇AKU YOU Memorial Museum
■Surugadai Campus
https://www.meiji.ac.jp/akuyou/news/2020/6t5h7p000039w8r2.html
〇Laboratories
Laboratories, faculty offices, collaborative research offices and study rooms can only be used for educational and research purposes. In order to prevent the spread of infection, there is a limit to the number of people allowed to use a science laboratory, so please consult with the supervisor.

(3) How to enter facilities
When entering facilities, you are required to present your identification card at the entrance (main gate, building entrance, Disaster Prevention Center, etc., depending on the campus.)
Details below:
*If necessary, we may ask you to complete the entry ledger at a facility.
〇Students
Please bring your Student ID Card with you in order to use the card reader for entry control.
〇Full-time faculty members
Please bring your faculty member ID Card with you in order to use the card reader for entry control.
〇Others
Please show your ID such as a teacher's card.

(4) Compliance at the time of entry
Please take your temperature at home and check that you are in good physical condition before entering any campus.
Do not enter the campuses if you have a fever of about 37.5 ℃ or higher, or if you are worried about your health.

② Non-contact thermometers are installed at each campus.
When entering the campus, we ask for your cooperation in checking your temperature. This is required for everyone.  
③ When entering the facilities and while in the facilities, please wear a mask. Please take measures to prevent heat stroke.
④ When entering the campus, use the disinfectant installed at the entrance of each facility, and wash your hands with soap after entering the campus.
⑤ If you feel unsure about your physical condition after entering the campus, do not push yourself too hard and go home immediately. In addition, before you go home, please talk to the staff nearby (including clinics).
⑥ When entering a facility please ensure social distancing (2 meters or more). Be aware of the 3 C’s.
⑦ To prevent droplet infection, avoid unnecessary chatter and reduce physical contact to lower the risk of contact infection.
If you get a fever or cold within 2 to 3 days after entering the campus, please contact your office.

2 Welfare
(1) Student cafeterias, shops, etc.
Student cafeterias, Meidai-mart (Including convenience stores and campus support offices.), and bookstores are closed at all campuses.

(2) Food and drink in university buildings
In principle, eating and drinking are prohibited in buildings, except in designated areas. Please be careful to prevent droplet infection by avoiding eating and drinking in close contact with others.

< Back

Page Top

Meiji University

Copyright © 2015 Meiji University. All Rights Reserved.