Send the following four items (A – D) to the School of Commerce Office. It will take about one week (about two weeks in the case of English certificates) from the date of application for delivery of your certificate(s). Please note that the delivery may take longer if the application is made during the Summer Break or Winter Break.
A) A document noting the following items (write the information on notepaper, memo pad paper, etc. or download the Certificate Issuance Application Form (for application by mail)).
(1) Full name, (2) Notation in the Japanese syllabary (alphabet in the case of English), (3) Sex, (4) Date of birth, (5) School/department of graduation (also note whether it was a day or evening division), (6) Month and year of graduation, (7) Purpose of certificate use, (8) Types and numbers of certificates required, (9) Mailing address and telephone number
* If you are applying for an English Official Academic Transcript and were enrolled in a seminar, note the name of the seminar.
B) Handling fee (see the table below)
Pay using a Japanese fixed amount postal money order (issued at post offices) or in cash by registered mail. (Please arrange for a proxy in Japan if you are unable to prepare Japanese fixed amount postal money order or Japanese yen in cash because you're in foreign countries.)
*Please do not write anything in the entry column on the front.
C) Return envelope (stamped)
For mailing to addresses in Japan, postage of 82 yen is sufficient for returns containing one or two certificates, but affix more postage for more certificates. (Click here for postage rates.)
*Please make sure to affix enough postage needed for delivery of the return envelope. For mailing to addresses outside Japan, affix the postage required for return on the return envelope, or enclose an envelope for EMS or other international postal service.
*If you would like express delivery, affix the extra postage for this.
*Official Academic Transcript will be sent in sealed standard-size envelopes (Rectangular size 3). If you apply for three or more such certificates, enclose a non-standard-size envelope (postage will be different).
D) Proof of identity (copy)
For verification of identity, enclose a copy or copies of proof of identity, such as driver’s license, passport, health insurance card, or pension book.