研究・知財戦略機構 学内フォーマット集
| Categories | Please use an appropriate application form | Application forms | Files | The example of entry | |
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| All research funds | Surugadai / Izumi (All the research funds) |
Application for Research Fund Expenditure (Surugadai・Izumi) (Japanese) (2024.4.1Update) |
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| Ikuta (All the research funds) |
Application for Research Fund Expenditure (Ikuta) (Japanese) |
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| Nakano (All the research funds) |
Application for Research Fund Expenditure (Nakano) (English&Japanese) (2019.5.7Update) |
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| - Equipment and goods - Printing and book-binding - Outsourcing - Rental - Repair |
Expenditures classified into these categories and amounts must be purchased through University. Use the request form for order. ■PCs, machinery, laboratory equipment, JPY 300,000 or more ■Goods, More than JPY 600,000 in total amount for 1 order ■Books and magazines, More than JPY 600,000 ■Printing and book-binding, More than JPY 300,000 ■Outsourcing,More than JPY 300,000 *Should a contract be concluded with a party to be commissioned, application form must be submitted regardless of the amount of money. ■Rental,More than JPY 300,000 |
Request for Procurement (Japanese) |
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 Purchase of equipment and goods |
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Outsourcing |
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| Researcher who made purchase more than JPY 300,000 equipment from Grants-in-Aid for Scientific Research (Kakenhi) should submit this form. | Equipment Contribution (Japanese) |
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| Travel expenses for research business Trips |
Applicants for a short-distance business trip (less than 31 km) submit this form. |
Application for a Short-Distance Business Trip (less than 31 km) (2014.6.20Update) |
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| Applicants for a research business trip within Japan (31km and over) submit this form. | Application for Travel Expenses for a Research Business Trip (Within Japan) (2017.2.15Update) |
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| Applicants for a research business trip outside Japan submit this form. | Application for Travel Expenses for a Research Business Trip (Outside Japan) (2017.2.15Update) |
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| Please use this sheet as an extra sheet of Application for Travel Expenses for a Research Business Trip. | 【Extra sheet】 Itinerary (Japanese) (2017.12.25Update) |
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| Research Business Trip Report must be submitted after the completion of trip covered by research funds/ research aids except for a specific individual research fund (Tokutei-Kojin). | Research Business Trip Report (2014.9.17Update) |
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| This form can be used as an evidence of performance of your visit. | Certificate of Stay (2024.7.23Update) |
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| Applicants should use this form to claim travel expenses for an invited researcher. *Travel Expenses for an invited researcher cannot be made from specific individual research fund (Tokutei-Kojin). |
Application for Invited Travel Expenses (2023.7Update) |
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| A host researcher must submit this report after the invitation to research. | Invited Report (2014.9.17Update) |
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| Wages for part-time work | See this important note regarding a part-time worker. | Hiring a part-time worker (2023.10.1Update) |
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| This sheet must be submitted to the office before hiring. | Part-time Work Information Sheet (2017.4.18Update) |
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| Time sheet and invoice should be submitted after the completion of the work every month. |
Time Sheet and Invoice (2019.4.1Update) |
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| Application for Commutation Allowance for a Part-time Worker. (Japanese) |
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| Honorarium /Commission | Applicants use this form for honorarium/commission. | Request for Payment of Remuneration and Service Charges (Japanese) (2024.4.1Update) |
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| Receipt for honorarium/commission | This receipt can be used when a payee does not have a bank account in Japan to receive a remuneration or a reward payment. *Please consult with the office in advance |
Receipt | |
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| Copying of materials | This sheet can be used as a record of copy cards use. | Records of Copy Card Use (Japanese) |
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| Research meeting expenses | Applicants must submit this form when claiming for refreshments or meals on research meetings. *Research meeting expenses cannot be made from specific individual research funds (Tokutei-Kojin) or research institution research funds. |
Application for Research Meeting Expenses (Japanese) |
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| Others | Petition should be submitted to get a permission to use research funds for things usually not allow. Researchers need to explain why and authorities will determine the suitability. Failure to provide sufficient detail may result in poor result. *Please contact the office beforehand. |
Petition | |
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| Research promoters | Research activity reports should be submitted after completion of the work every month. | Research Activities Reports (Japanese) |
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| Application for Academic Conference Domestic Business Trip （学会出張旅費申請書） |
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(Sample) |
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| Business Trip Report（出張報告書） | |
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| before the travel |
Aid for Overseas Travel Expenses to attend an International Academic Conference (Notice) (国際学会参加渡航費助成について) (2014.7.3Update) |
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| Checklist of Required Documents for Aid for International Academic Conference (国際学会参加渡航費助成提出書類チェックリスト) (2014.7.3Update) | |
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| Request for Aid for Overseas Travel Expenses to attend an International Academic Conference (国際学会参加渡航費助成願) (2020.4.10Update) | |
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| after the travel |
Notice of Return to Japan after Participation in an International Academic Conference (国際学会参加帰国届) (2018.4.17Update) | |
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| Record of Schedule and Activities for Participation in the International Academic Conference (国際学会参加日程・活動記録) (2018.4.17Update) | |
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